When a provider calls out, residents rotate, or Tuesday's coverage falls through — Orbit drafts the week, finds the cover, briefs your team, and keeps hours and credentials in line. The operating system for how a clinic actually runs, guided by HAL.
Everyone on your team gets a personal card showing where they're working, who they're with, and what's changed — before they walk in the door.
Location, room, shift time — everything you need in one card.
Know who you're working with. Tap to call or text.
"Can't make it" and "Request swap" built right in. Coverage happens fast.
Group messaging and direct messages, one tap away.
Most scheduling tools serve the coordinator or the staff — never both. Orbit gives each role a fundamentally different experience from the same data, connected by a feedback loop that compounds over time.
Assign providers and support staff to rooms, sessions, and sites across the week. AI auto-generate, drag-and-drop, credential validation, compliance checks, and real-time fairness scoring.
Each team member sees a personalized daily card — not a read-only copy of the grid. Their assignment is enriched with contextual intelligence that doesn't exist in the coordinator's view.
Every action your team takes — rating a session, requesting a swap, setting preferences, checking in at a site — flows back into the AI scheduling engine. Swap patterns reveal which slots don't work. Feedback flags sites that need attention. Preferences become constraints the AI respects. The more your team uses it, the better the schedule gets.
Orbit is purpose-built for clinics and academic medical centers. AI scheduling that respects credentials, compliance rules, and team preferences.
Create a full week in one click. Respects user preferences, blocks, and skill constraints. Preview before launching.
Track assignments by role, site, and session. See imbalances in real time with fairness scores. Stay compliant and reduce burnout.
Auto-detect scheduling conflicts, double-bookings, and credential gaps. Shift limits, hours caps, pairing rules, and custom constraints — enforced before you launch.
Shift swap marketplace with approval workflow. Someone calls out? Mayday finds the best replacement in seconds — ranked by availability, fairness, credentials, and skills.
Heading out and need someone on your patient inbox? Orbit suggests a buddy in your department who's free that week and isn't already buried under other inboxes, files the ask in one tap, and nudges the chair if an absence is coming up uncovered. The text-chain handoff, closed in the app.
One unified roster across all clinics. Cross-site conflict detection, staffing heatmaps, and department-to-department staff loans — all in real time.
Peer props, post-session feedback, site check-ins, and onboarding checklists. Staff rate sessions — the AI learns and adjusts next week. A closed loop that builds trust.
Every change syncs instantly across your team. Desktop, mobile, web — all devices see updates in real time. No more confusion.
Utilization dashboard for department chairs — room fill rate, revenue gaps from empty slots, site health cards, and chronic pattern detection across 12 weeks of history.
Tell HAL your scheduling rules in plain English — "Never pair Dr. Chen with Dr. Park on Mondays" — and it writes them to config. Conflict detection, impact preview, and one-tap undo.
AI-generated pre-session content for every role: providers get patient prep from EMR paste, support staff get room setup protocols, new team members get site orientation — all from a single Pre-Flight tap.
HAL is Orbit's conversational AI — available to both schedulers and staff. Not a constraint solver you configure once. A collaborator you talk to every week.
Auto-generate full weeks or fill gaps. Validates against credentials, pairing rules, capacity thresholds, and cross-schedule conflicts before launch. Repair loop catches violations automatically.
Find open slots, locate available staff by role, run Mayday replacement ranking when someone calls out. Subscribe to a saved view — open coverage gaps in my program — and Orbit pings you when the answer changes. Skills, credentials, pairing rules, and fairness all checked in one query.
"Is my schedule fair?" HAL explains anyone's week in plain English. Workload alerts flag burnout risk across a 4-week rolling window. Suggests PTO windows when clinic stays strong without you.
"Never pair Dr. Chen with Dr. Park" — HAL writes it to config. Natural-language rule capture with conflict detection, impact preview, and undo. HAL discovers patterns from history and offers to codify them.
Query site availability across departments, see building-wide capacity, and track where any team member is working — all from HAL chat. Aware of active cross-department staff loans.
The chair's daily card stack — system-curated, severity-ranked signal cards on Mission Control. What needs you, what's optional, what's safe to ignore. Plus multi-week workload view, upcoming schedule preview, and site history breakdowns for everyone else.
ACGME duty hour compliance, continuity clinic tracking, training exposure, the Institutional Dashboard for DIO/GME offices, GME finance exports, and the Program DNA handoff toolkit for chief residents. Works across specialties. Built by a practicing program director.
Mohs-aware scheduling, medical / cosmetic / surgical day mix, procedure-type balancing across providers, and full residency integration for academic derm programs. Our flagship specialty build — private practice or program.
Cross-department resource sharing, multi-site coordination, utilization roll-ups, MA coverage intelligence, and a full audit trail. Built for the practice managers, operations directors, and group administrators that single-business-unit tools don't serve.
Name your program, add your sites, and configure days and sessions. Start from a template or build from scratch.
Enter your providers and support staff — anyone who shows up on the schedule. Invite everyone by email, and each person claims their own identity.
Fill the board by dragging or let AI generate it. Hit launch — changes sync to everyone in real time.
From schedulers to medical directors, Orbit adapts to how your team works.
Build a full week in minutes with AI auto-generate, drag-and-drop, and automatic conflict detection. Pre-launch mode lets you work in private, then launch when ready.
One live view across every clinic location. Cross-site staff loans, room utilization, labor cost tracking, and revenue-gap analysis. See where you're leaking sessions and where you have slack.
Staffing across every site in one live view. Fairness scores, PTO tracking, swap marketplace, push notifications, and team culture tools — birthdays, props, and daily check-ins.
Real-time visibility into your entire operation. Fairness metrics, utilization analytics, credential expirations, and coverage patterns across all sites and sessions. Spot problems before they publish.
Personal daily briefing with your room, teammates, weather, and commute. One-tap contacts, calendar sync, and a daily conversation starter to kick off the morning.
Set up your first schedule in under 5 minutes. Free to start — upgrade when you're ready.
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